What types of transactions can be recorded in the Cash Tracker?

The Cash Tracker in Stayflexi is a centralized tool that allows properties to log, monitor, and reconcile all cash transactions in real-time.
It helps ensure transparency, accountability, and accuracy in managing the property’s cash flow.

Types of Transactions in Cash Tracker:

1. Cash Top-Ups – Manual cash additions to the register :

• These are cash amounts manually added to the cash register to ensure enough funds are available for operational needs.

Example: The property manager adds ₹10,000 to the register at the start of the month for housekeeping purchases and petty cash needs.

Flow:

• Manager initiates a Cash Top-Up entry in Cash Tracker.
• Selects “Monthly Operational Cash” as the reason (predefined in Top-Up categories).
• Enters amount and date, then saves.
• Cash balance increases immediately by ₹10,000 in the tracker.

2. Cash Collections – Automatically logged when guest dues are settled in cash

• This transaction type is system-generated whenever a guest payment is made in cash via their folio.

Example: A guest settles their bill of ₹5,000 in cash at checkout.

Flow:

• Front desk records payment in the Guest Folio.
• Selects Cash as payment mode.
• System automatically logs this transaction in the Cash Tracker as a Cash Collection.
• Available cash balance increases by ₹5,000 without manual entry.

3. Cash Withdrawals – Expenses, cash payouts, or owner withdrawals

• Cash removed from the register for operational expenses, staff payments, or withdrawals by the owner.

Example: The property needs ₹2,000 to pay a local plumber for urgent repairs.

Flow:

• Staff member logs in to Cash Tracker.
• Selects Cash Withdrawal and chooses the category “Maintenance & Repairs” (predefined in Withdrawal categories).
• Enters amount, date, and purpose.
• Cash balance decreases by ₹2,000 immediately.