What is the Cash Tracker in Stayflexi?
The Cash Tracker in Stayflexi is a built-in tool that helps properties monitor, record, and reconcile all cash transactions in real-time.
It gives a clear snapshot of how much cash is currently on hand, where it came from, and how it’s being used — making daily cash flow management simple and transparent.
Key Functions of Cash Tracker:
- Tracks All Cash Inflows :
- Cash received from guest folios (payments during check-in, check-out, or in-stay purchases)
- Cash top-ups added for operational needs
- Any other incoming cash sources.
- Monitors All Cash Outflows:
- Expenses paid in cash (e.g., supplies, repairs, petty cash)
- Cash withdrawals for various purposes
- Employee payouts and vendor payments
- Real-Time Cash Balance :
- Instantly calculates and displays the current available cash on the property based on inflow and outflow records.
- Shift & Day-Wise Tracking :
- Allows tracking of cash collections and withdrawals per shift or day, making handovers and audits easier.
Why it’s Useful? :
- Eliminates manual ledger entries for cash
- Provides transparent cash movement history linked to employees and categories
- Reduces errors and discrepancies during reconciliation
- Ensures accountability by tracking who collected or spent the cash and for what reason
Example Use Case :
If the front desk collects ₹5,000 in cash from guests and the housekeeping team spends ₹1,000 for supplies, the Cash Tracker will show:
- ₹5,000 as inflow (guest payments)
- ₹1,000 as outflow (housekeeping expense)
- ₹4,000 as the remaining cash balance for the day