How is Cash Collected from Guest Folios Tracked?

When a guest settles dues in cash (e.g., room payments, add-ons), the amount is automatically added to the Cash Tracker in the Expenses manager as an inflow entry, ensuring the cash register reflects real-time updates. If you wish not to track, you can uncheck the ‘transfer cash to cash top-up’ in settle dues.

Flow:

1. The front desk or cashier opens the Guest Folio in Stayflexi.
2. Selects Cash as the payment method while settling the balance.
3. By default, the system records the payment instantly as a Cash Collection in the Cash Tracker.
4. The available cash balance updates in real-time.
5. Optional: If you don’t want this cash to be added to the Cash Tracker, simply deselect the checkbox (which is automatically selected by default).

Example:

• A guest has a pending bill of ₹6,863.
• The front desk receives the amount in cash and updates the folio.
• Stayflexi auto-logs the ₹6,863 under Cash Collections in the Cash Tracker with the guest’s folio reference and payment date.
• If the checkbox is deselected before saving, the transaction will not appear in the Cash Tracker.

Benefits:

• Eliminates manual logging errors.
• Creates a transparent audit trail.
• Keeps cash balance updated instantly.
• Allows flexibility to exclude specific cash collections from the Cash Tracker when needed.