What is bulk update?

Bulk Update in Stayflexi is a feature designed to simplify the management of multiple rooms, rates, and settings across all OTAs [Online Travel Agencies] and direct booking channels. Instead of manually adjusting rates, inventory, or room availability one by one, Bulk Update allows you to make these changes in a single action for multiple rooms or rate plans, ensuring consistency across all platforms.

What Makes Bulk Update Unique in Stayflexi:

1. All-in-one Management: Bulk Update covers a wide range of actions, such as setting rates, updating inventory, applying rate multipliers, etc, all from a single interface.
2. Instant Synchronization: Any changes you make using Bulk Update are automatically synced across all your OTAs and direct booking channels, ensuring consistent pricing and availability without the need for manual entry on each platform.
3. Easy to Use: Stayflexi’s Bulk Update lets users quickly perform complex actions with just a few clicks, simplifying the management process for even the largest properties with multiple room types and rate plans.
4. Error Reduction: By allowing bulk actions, Stayflexi reduces the chance of inconsistencies or mistakes when managing inventory and rates, as everything is updated uniformly across channels.

Here’s a simple and easy-to-understand example of using Bulk Update in Stayflexi:

Scenario: Your hotel has 10 rooms under maintenance, and you want to block these rooms from being booked across all OTAs for the next two weeks.

Without Bulk Update: You would need to go into each OTA or channel and manually block these rooms one by one for the specific dates, which could be time-consuming and prone to error.

With Bulk Update: Using the Bulk Update feature, you can quickly select the room types that are under maintenance, choose the Block Rooms option, and set the dates for the next two weeks. With just a few clicks, these rooms will be blocked from being on all OTAs or channels.

Similarly, Bulk Update allows you to perform various other actions easily, such as: Deleting rooms, Setting Inventory, setting rooms online or offline, etc.

Below are the step-by-step guidelines on how to operate Bulk Update:

1. Log into the Stayflexi Dashboard.
2. Click on the third icon from the top, which is Rates and Inventory.
3. Locate the green “Bulk Update” on the right side of the screen and click on it.
4. A menu will appear with the following actions:
   • Set Pricing: Allows you to update the room rates across various OTAs or channels for a specific date range. You can adjust pricing for individual room types or rate plans.
   • Set Inventory: This lets you adjust the number of available room types over a defined date range. This ensures that the correct room availability is synced across all cahnnels.
   • Rate Multiplier: This feature allows you to apply a percentage increase or decrease to the existing rates for specific room types or rate plans. For example, you could increase the rate by 10% for a peak season.
   • Inventory Capping: This enables you to set limits on the number of rooms that can be sold through OTAs or specific channels, ensuring you retain control over the direct sales on your website.
   • Set Online/ Set Offline: This allows you to make certain room types or rate plans available [set online] or Unavailable [Set offline] for booking across your connected OTAs or channels.
   • Block Rooms/ Unblock Rooms: Provides the option to temporarily block rooms, making them unavailable for booking, or unblock previously blocked rooms, making them available again.
   • Delete Rooms/ Restore Deleted Rooms: This lets you permanently remove rooms from your inventory, or restore rooms that have been deleted, bringing them back into your active inventory.
   • Close/ Open Rate Plan and Room Type: This action allows you to close [make unavailable] or open [make available] specific rate plans or room types for booking on OTAs or direct channels.
   • Min/Max Length of Stay: Sets the minimum or maximum number of nights a guest must book for a particular room type or rate plan. For Instance: You might require a minimum stay of 2 nights during weekends.
   • Set Sold Out: Marks certain room types as fully booked [sold out] across your channels, even if there are still rooms available, to control availability manually.
   • Min/Max Advanced Booking Offset: Allows you to specify how far in advance or how close to check-in a guest can book. For example, you may require bookings to be made at least 2 days in advance or set a maximum window of 6 months.